HAWTHORN FOOTBALL CLUB LIMITED
(ACN 005 068 851)
123rd ANNUAL GENERAL MEETING
Notice is hereby given that the 123rd Annual General Meeting of the Hawthorn Football Club Limited (“Club”) will be held on Tuesday 16 December 2025 at Kennedy Community Centre, 94 Tootal Road, Dingley Village VIC 3172. The meeting will commence at 6.15pm AEDT.
The Annual General Meeting will be an in-person meeting. Members who are unable to join the meeting in person can appoint a proxy by completing and returning a proxy form in accordance with the instructions included in this notice. The meeting will also be available via livestream to Members. An email with the link to the livestream will be sent closer to the day of the Annual General Meeting to Members.
Nick Holland
Company Secretary
25 November 2025
BUSINESS
Ordinary Business
Item 1: To confirm the minutes of the 122nd Annual General Meeting of the Club held on 12 December 2024.
Item 2: To receive and consider the 2025 Annual Financial Report, Directors’ Report, and Auditor’s Report for the year ending 31 October 2025.
Item 3: Announcement of 2025 Director appointments and pass an ordinary resolution declaring the persons nominated for the director positions and President as duly elected pursuant to 6.3(e) of the Constitution
Item 4. Presentation of Life Memberships.
Item 5: To consider any other business that may be brought before the meeting in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
HOW TO ATTEND
Members entitled to attend the Annual General Meeting may attend in the following ways:
1. By attending the Annual General Meeting on the date, time and location specified in this Notice.
Due to limited seating, Members are required to pre-register their attendance. Registration can be made by visiting this link. Priority for attendance will be given to Voting Members. Members will need their Membership Number to register. Membership numbers can be found on the back of your membership card.
2. By appointing a proxy* to attend the Annual General Meeting on the date, time and location specified in this notice and by completing and returning a proxy form, together with any relevant power of attorney, to the Club by 5pm on Friday 12 December 2025.
*A proxy cannot vote on behalf of a member with regard to the election of a director. A proxy form therefore allows a Voting Member to appoint a proxy to attend the AGM on a Voting Member’s behalf and vote on resolutions put forward at the AGM. The AGM will additionally be livestreamed online for Members to view.
If you would like to attend and vote by proxy, please contact the Club to obtain a proxy form. Alternatively, you can download a proxy form via this link and lodge it via the details below.
Lodgement by mail: Hawthorn Football Club Limited, PO Box 23, Dingley Village, Victoria 3172
Lodgement by email: hawthorn@hawthornfc.com.au
A proxy need not be a member of the Hawthorn Football Club.
QUESTION TIME
A discussion will be held on all items to be considered at the Annual General Meeting. All members will have a reasonable opportunity to ask questions in advance of or during the Annual General Meeting (including an opportunity to ask questions of the Club's auditor).
Members are encouraged to submit questions prior to the meeting. This can be done via this link and must be submitted to the Club by 5:00pm, Friday 12 December 2025.
To ensure that as many members as possible have the opportunity to speak, members are requested to observe the following:
Relevant: All questions should be stated clearly and should be relevant to the business of the Annual General Meeting, including matters arising from the 2025 Annual Financial, Directors’ and Auditor’s Reports, and general questions about the performance, business, or management of the Club.
Multiple questions: In order to allow a reasonable opportunity for all members to ask questions in the time provided, there will be a maximum of two questions per member permitted.
Confidential: Members should not ask questions at the Annual General Meeting regarding personal matters or those that are commercial in confidence.
Annual report
The club has uploaded the 2025 Annual Report on our Official Club Website. The Board strongly encourages voting members to download the 2025 Annual Report from the website.
All voting members however, have the option of requesting a physical copy of the 2025 Annual Report by telephoning the Club on 03 9535 3000.
Minutes of the 2024 Hawthorn Football Club AGM
The minutes of the 2024 Annual General Meeting held on 12 December 2024 at Bunjil Bagora, Waverley Park can be downloaded here.
Physical copies of the minutes will be available to Members at the AGM on the night.
